Showing posts with label time management. Show all posts
Showing posts with label time management. Show all posts

Best Motivational Quotes for Time Management

The top ten time wasters

When you don't know what to do, you keep on doing whatever comes to you, and in the process waste a lot of time. Here are a quick short tips to help you identify the common top ten time wasters:

1. Clarity of Priorities
Not knowing one's priorities is the biggest time waster! Know your priorities and you'll have a road map to guide your behavior.

2. Investment of Time
Not putting enough time into "A" and "B" activities wastes time. It's been said that 80% of our results come from 20% of our efforts. Maximize your efforts by investing 80% of your time into the essential "A" and "B" activities.

3. Interruptions
Interruptions, distractions, drop-in visitors, unplanned telephone calls are all potential time-wasters. Schedule "open hours" during specific time frames in order to accommodate those who need to contact you.

4. Conflict
Conflict takes up energy and drains us of our ability to be enthusiastic, focused and productive. Handle whatever conflicts are in your life so as to minimize the "drains" in your life. You'll have more energy and focus as a result.

5. Personal Concerns During Business Hours
Whether one works for a business or in one's own business, it's important to respect the boundaries between personal concerns and business. Boundaries help you to stay focused on the present task at hand while also minimizing distractions.

6. Procrastination
Indecision, daydreaming and delay on taking action impede progress. Consider creating supports that can help you in your decision-making. Create an accountability system with a colleague or friend, or better yet, consider working with a professional coach!

7. Lack of Self-Discipline
Lack of structure can be a problem. Structure supports our creativity ­ it doesn't impede it! Self-discipline is knowing what to pay attention to and living from this awareness. It's also about creating the supports and structures that help us "stay on track" so as to fully honor our commitments.

8. Unfinished Projects
Jumping from project to project without resolution of the previous project, leaving tasks partly done, constantly switching priorities all contribute to wasting time. Treat every day like the day before vacation ­ tie up loose ends! You'll have more energy, less stress and renewed focus the following day.

9. Socializing
Too much socializing with our colleagues or customers can be distracting. Understand the difference between productive socializing and wasting time ­ there's a fine line and balance between the two.

10. Guilt and Shoulds
"Shoulds" come from the unexamined beliefs that unconsciously guide our behavior; guilt is the outcome of these "shoulds." Identify your pre-existing beliefs to see whether they make sense to you ­ whether they're still worthy of orienting your life around. Unexamined beliefs create guilt when we don't live up to them. Explore what's really important to you NOW as you deconstruct outdated beliefs.

Time Management is one of the most important soft skills training one must work to overcome the above time wasters.

9 Tips to Time Management

1. Get Started - This is one of the all time classic time wasters. Often, as much time is wasted avoiding a project, as actually accomplishing the project. A survey showed that the main difference between good students and average students was the ability to start their homework quickly.
2. Get into a routine - Mindless routines may curb your creativity, but when used properly, they can release time and energy. Choose a time to get certain task accomplished, such as answering email, working on a project, completing paper work; and then sticking to it every day. Use a day planning calendar. There are a variety of formats on the market. Find one that fits your needs.
3. Do not say yes to too many things - Saying yes can lead to unexpected treasures, but the mistake we often make is to say yes to too many things. This causes us to live to the priorities of others, rather than according to our own. Every time you agree to do something else, something else will not get done. Learn how to say no.
4. Do not commit yourself to unimportant activities, no matter how far ahead they are - Even if a commitment is a year ahead, it is still a commitment. Often we agree to do something that is far ahead, when we would not normally do it if it was in the near future. No matter how far ahead it is, it will still take the same amount of your time.
5. Divide large tasks - Large tasks should be broken up into a series of small tasks. By creating small manageable tasks, the entire task will eventually be accomplished. Also, by using a piecemeal approach, you will be able to fit it into your hectic schedule.
6. Do not put unneeded effort into a project - There is a place for perfectionism, but for most activities, there comes a stage when there is not much to be gained from putting extra effort into it. Save perfectionism for the tasks that need it.
7. Deal with it for once and for all - We often start a task, think about it, and then lay it aside. This gets repeated over and over. Either deal with the task right away or decide when to deal with it.
8. Set start and stop times - When arranging start times, also arrange stop times. This will call for some estimating, but your estimates will improve with practice. This will allow you and others to better schedule activities. Also, challenge the theory, "Work expands to fill the allotted time." See if you can shave some time off your deadlines to make it more efficient.
9. Plan your activities - Schedule a regular time to plan your activities. If time management is important to you, then allow the time to plan it wisely.

Stress Management Techniques for People Searching for Answers

By Shabbar Suterwala: Guide on How to Mange Stress

Stress Management is more than anger management and relaxation. It is self management. There are many different ways to manage stress. I have compiled the various stress management techniques that are simple and most effective to follow and practice. Please feel free to use as many as you can, keeping an open mind, so you can have a collection of techniques that are the most effective for you.

  1. Feel Good about your Self
  2. Take Care of your Body
  3. Develop the Right Attitude
  4. Develop the Right Environment
  5. Short Tips for Busy People

1. Feel Good about your Self

If you want to bring down your level of stress level in a matter of minutes, these techniques will help you. Use them as needed to feel better quickly; practice them regularly over time and gain even greater benefits.

Ø Deep Breathing from the Abdomen

Ø Meditation

Ø Having a dose of Laughter

Ø Progressive Muscular Relaxation

Ø Listening to light music

Ø Practicing Yoga

Ø Aerobic Exercises

Ø Creative Visualization

2. Take Care of Body

When we're stressed, we don't always take care of our bodies, which can lead to even more stress. Here are some important ways to take care of yourself and keep stress levels lower.

Ø Eat Healthy low fats – high protein meals

Ø Have six to eight hours of regular sleep

Ø Exercise regularly

Ø Develop a Hobby

Ø Have healthy Sex Life

3. Develop the Right Attitude

Attitude plays a great role in managing stress. Much of your experience of stress has a lot to do with your attitude and the way you perceive your life's events. Here are some resources to help you maintain a stress-relieving attitude.

Ø Let go your Ego

Ø Have a Optimistic approach to life

Ø Do not react under pressure

Ø Stop Worrying about things not in your control

Ø Accept that everything cannot be perfect

Ø Find an opportunity in every problem

Ø Say good things to your self – affirmations

Ø Have a health sense of humour

4. Develop the Right Environment

Having ambiance and pleasant environment make stress management very easy. Your physical and emotional surroundings can impact your stress levels in subtle but significant ways. Here are several ways you can change your atmosphere and less your stress.

Ø Clutter free home, office and working desk

Ø Green and Clean surrounding

Ø Light instrumental music

Ø Motivational Posters

Ø Words of Wisdom

5. Short Tips for Busy People

Busy People add a lot of stress to their already stressed life. People who may have more stressors in their lives is because they have more activity in their lives, and less time to devote to stress management. If you're a busy person, these resources can help you to manage stress efficiently in a short amount of time, and eliminate some of what's causing you stress in the first place.

Ø Time Management Tips

Ø Communication Skills

Ø Listening Skills

Ø Managing Priorities

Ø Enhancing Team Work

Ø Enhancing People Skills

Article written by

Shabbar Suterwala

Corporate Soft Skills Trainer, NLP Practitioner, Psychological Counsellor

shabbarsuterwala@hotmail.com

TIPS: Small Actions - Big Results

Hello Friends,

Greetings from Shabbar Suterwala.

Everyone wants to make it Big. All have the potential within, so why are we not getting the Big Results. Here is an interesting piece of article, which has simple steps for each one of us to achieve Big Results.

Small Actions - Big Results
By Shabbar Suterwala

"The greatest aim of education is not knowledge but action"

Many people will ask me how to get so Big Result. They wonder how some people are so LUCKY and I’m not. And now I understand that to get Big Results to you do not have to wait to get all the things right.. but you need to take the Small Actions – Everyday.

To get big results you need to act everyday on small actions – this will work for everyone, everywhere and every time.

Please understand “A little by little everyday adds up to Big Results”

Whether it is about Money, Business, Relationships, Projects, Investments, Career, Education, Family or anything you name it. What people don't seem to grasp is that, this will work for anybody and anything. Anyone can see results in their life if they will live it out!

“A journey of thousand miles begins with the first single step.” Take that step today.

So what is the golden formula of Big Results, Start today or rather Start NOW.

If you want to see change in your life, career, business or Family, see Big Results, the first thing you must do is change your current actions.

"If you keep on doing the same things that you've always done, you'll keep on getting the same results that you have always got!"

If we want different Results or Big Results, we need to do different things or maybe things differently however small though it may seem to be.

“Rome was not built in a day” the saying goes, similarly all the famous structures that we see were neither built over night, but were built, Brick-by-Brick.

All the business empire which are today at the top never started from the top, but, got started and then rose in ranks to the top position.

A writer does not write the whole book at one go, but goes on writing words, sentence, paragraphs, pages and finally a best selling book.

So friends get started, today.

The Steps are very Simple:

1. Start with Desire
2. Dream about it – Visualize about getting it through
3. Set a long term Goal
4. Define a proper Plan – Yearly – Monthly – Weekly
5. Take Action on your Plan Daily
6. Follow up your Action Regularly
7. Identify what works and what not
8. Learn from your Mistakes
9. Plan Corrective Steps
10. and take Action

Best Regards
Shabbar Suterwala

Short Story to teach Time Management

Dear Friends,

Greetings from Shabbar Suterwala.

A Beautiful Story I came across on Time Management and Setting Priorities.

A professor stood before his class and had some items in front of him. When class began, wordlessly he picked up a large empty jar and proceeded to fill it with rocks right to the top, rocks about 2" diameter.

He then asked the students if the jar was full? They agreed that it was.

So the professor then picked up a box of pebbles and poured them in to the jar. He shook the jar lightly. The pebbles, of course, rolled into the open areas between the rocks. The students laughed.

He asked his students again if the jar was full? They agreed that yes,it was.
The professor then picked up a box of sand and poured it into the jar. Of course, the sand filled up everything else.

"Now," said the professor, "I want you to recognize that this is your life.

The rocks are the important things - your family, your partner, your health, your children -anything that is so important to you that if it were lost, you would be nearly destroyed.

The pebbles are the other things in life that matter, but on a smaller scale. The pebbles represent things like your job, house, or car.

The sand is everything else, the "small stuff."

"If you put the sand or the pebbles into the jar first, there is no room for the rocks.

The same goes for your life. If you spend all your energy and time on the small stuff, material things, you will never have room for the things that are truly most important.

Pay attention to the things that are Important in your life and spend time on the Important.

Some of the Important's are:
Spend time with your Family.
Spend time with your People.
Spend time for your Customers.
Play with your children.
Take time to get medical checkups.
Take your partner out once a while.
Take time to renew yourself.
Find time for maintainance.
Spend time on Preventing than on Solving Problems
***** Take care of the rocks first - the things that really matter.****

Set your priorities, the rest is just pebbles and sand.
Believe in yourself, know what you want, and make it happen!

Best Regards
Shabbar Suterwala

TIPS - OVERCOMING PROCRASTINATION

Hello Friends,

Greetings from Shabbar Suterwala,

There's a Popular saying in Hindi Language which goes as:

"Aaj karo so kal karo,
Kal karo so parso,
itni bi jaldi kya hai janab,
jab jina hai barso."

Yes, friends we are all in trapped in this habit of Procrastination.

I too was entangled into this habit, and that is the reason why you are see this article of mine after such a long gap .. I kept on telling my self, today evening, tommrow morning, ok after going to the office, today just before sleeping and so on. And yes the greatest problem why procrastination is, I thought, I must find a good topic first and should think of what points to write and then when I have every thing perfect and ready , then I will start.

And believe me friends and it never worked and I have spent atleast a forthnight since my last article.

Are'nt many of us in the same rut, let me first get all the details, my english has to improve first, first let me complete my course, I still need to practice more, oh, I have'nt got the complete data yet.... and so on is the endless list of excuses.

So here is what I did, to overcome this deadly devil - PROCRASTINATION.

Today morning, I just opened my note pad and started writing .. Hello Friends and things just went on and you are seeing the result. So what I learnt is rather than Procrastinating if I really plung into action however small the step, I have done the task.

When you find yourself procrastinating on a particular project, or just delaying in general, it is always a good idea to ask why. If a task is difficult, it's difficult for a reason; you need to know what that reason is, even if it's just a nagging habit you've developed.

Procrastination may be for contract people when the fear of finishing one contract without having another which may mean that you would get laid off. Procrastination may show up if you fear being blamed, ridiculed or intimidated for negative results.

Yes, procrastination can be just a HABIT, It's not always a bad thing to look before you leap -- no one wants to make a poorly thought out decision -- but if delaying is causing problems in your life, the reason could be due to anger, fear, or denial.

The next time you find yourself procrastinating on a particular project, ask yourself these questions.

1. DO I FIND IT HARD TO JUST GET STARTED?
2. DO I FEEL QUALIFIED TO PERFORM THE TASK? AM I IN OVER MY HEAD?
3. IS THIS SOMETHING I REALLY WANT?
4. DOES THE TASK SEEM HUGE, EVEN OVERWHELMING?
5. ARE THERE TOO MANY THINGS DEMANDING MY ATTENTION SO THAT NOTHING OF REAL VALUE GET DONE?
6. IS THIS REALLY MY GOAL, OR IS IT SOMEONE ELSE'S? ARE YOU DOING IT TO PLEASE SOMEONE?
7. AM I AFRAID OF THE OUTCOME?

So, lets take the baby steps today to over come this giant PROCRATINATION.

Please share your feedback for the same. Also you could add further tips on OVERCOMING PROCRASTINATION.

With Best Regards
Shabbar Suterwala
Corporate Trainer & Psychological Counsellor
Ph: +91 989 222 5864
Off: 022 28053851
email: shabbarsuterwala@hotmail.com